Safeguarding within the SCIS

SCIS holds safeguarding at the heart of it organization as such membership of ISST is subject to each school providing the SCIS Executive with current school child protection policy, safeguarding guidelines and policies, trip guidelines and procedures in place for if/when an incident occurs. The safeguarding policies and procedures of each school will be kept in a file with the SCIS secretary and must be updated when membership schools make any updates.

SCIS member schools must provide the SCIS organization with details of the school’s Designated Safeguarding Lead (DSL) or Director of the host school where there is currently no DSL (DHS). This list will be made available to all membership Athletic Directors for distribution to Tournament Directors.

In the case of a student at the centre of the allegation disclosing an incident to the Tournament Director/Coach during the course of a tournament, or in the case of significant other disclosing an incident to the Tournament Director/Coach during the course of a tournament on behalf of a student e.g. a coach, parent or fellow student, the Tournament Director/Coach must:

1)     Immediately notify the DSL or DHS of the host school.

2)     Complete the Safeguarding Incident Report Form (SIRF). The Tournament Director/Coach has a duty to complete all sections of the SIRF form and send a copy to the DSL or DHS of the host school and this will be sent to the Chairman of the SCIS when appropriate.

The course of a tournament can be defined as being from when students first enter the premises of the host school before the tournament begins until the students leave the premises of the school or tournament location following the awards ceremony.

The DSL or DHS of the host school must contact the DSL or DHS of the school/s that the student/s at the centre of the allegation attends.

Curfew, Supervision & Safety 

These guidelines are intended to help both hosts and guests who are involved in SCIS Championships and exchanges involving SCIS members. 

Host families and guests may NOT negotiate changes to the following guidelines or or any other rules or provisions set forth by the host school. Should anyone become aware of a violation of the following they MUST report to the Tournament Director. The guests concerned could be removed from the host family home, placed under the direct supervision of his/her coach or sent home.

 An adult MUST supervise students in Grades/Year 6, 7 & 8 AND Year 9 (UK system) at ALL times.

Guest athletes are not allowed to leave the host family’s local environment without adult supervision. 

 Clarification:  It is acceptable for HS guest athletes to visit local (walking distance) cafes or take a walk in the local area without adult supervision. In this case, guest athletes MUST return to the host family no later than 22.00. It is NOT acceptable for guest athletes to leave the host family’s local environment without adult supervision. 

If host family adults take guests out in the evening then it is important that they return at a reasonable hour (22.00-23.00). Furthermore, guests should be mindful that they are in competition and therefore getting enough sleep throughout the visit is important. 

SCIS competitions provide wonderful opportunities for visiting athletes to not only compete but also to visit some of the best cultural sites in the world. However, even if this is a host family’s local environment we urge host families to use discretion if/when visiting such sites. Where there are security concerns, a host School may also impose travel restrictions. Click HERE to see the current travel advice from the US state department. 

On arrival guests must be picked up and accompanied by a member of the host family or designated person cleared by the Tournament Director. 

Host families will arrange for suitable transport if necessary. Normally, this is expected to be a private car to and from the sporting events. However, it is understood, that some cities operate with excellent public transport systems. A member of the host family must accompany guests during all transportation. The host school will designate pick up and drop off times.  

Guest athletes must travel with their housing partner(s) accompanied by the by a member of the host family or designated person cleared by the Tournament Director when traveling to and from the tournament venue. 

Host families will provide their guests with a suitable meal at whatever time may be necessary. As well, as provide a box/packed lunch (or money for lunch) during the competition and for the return journey home. When a visiting team has organized a team dinner and will not eat with the host family then host families will be notified in advance of the tournament by the Tournament Director 

During the period of the Tournament, host parents will act in ‘loco parentis’ to their athlete guests, and as such, treat the athlete guests as they would their own children, and have the same expectations with regards to behavior. Athletes must fully respect the host parents and obey all instruction. This applies in all situations irrespective of location, during the period of the tournament. 

Smoking, any other use of tobacco, the drinking of alcohol and the use of drugs are not permitted by the guests. 

Guests must be provided with privacy for showering and changing and bathroom facilities should have lockable doors. 

Guests should not have to share a bed, but can be offered a sleeping bag on a couch or an air mattress instead. 

These regulations apply to all students: both those from the host school and those visiting throughout the competition’s duration and for visiting students. It also applies during the journey to and from the site of the event. 

Guests should be extremely careful when using host family's internet access for downloading files (music, movies, etc.) or programs.

  Click HERE for the Safeguarding Incident Report Form (SIRF)